In arranging for private functions, the attendance must be specified and communicated to the Resort seventy-two (72) hours or three working days in advance. This number will be considered a guarantee, not subject to reduction, and charges will be made accordingly. The Resort cannot be responsible for identical services of more than 5% over the guarantee.

All food and beverage, and audio visual charges, are subject to an 18% gratuity. A 7% Florida State sales tax is applicable on the total charges.

Payment shall be made in advance of the function unless credit has been established to the satisfaction of the Resort, in which event a deposit shall be paid at the time of signing the agreement. A deposit of 50% of the total balance of social functions (weddings, etc.) is required at the time of booking; balance is due 7 days prior to function.

The Hotel reserves the right to reassign and/or modify function space at its discretion in an effort to accommodate successfully all the customers of the Resort. You will be notified of any change by your service manager. Should your actual number fall below what was expected, the closest compatible space will be assigned to you.

Food and Beverage No Food and Beverage of any kind will be permitted to be brought into the Resort by the Patron or any of the Patron's guests or invitees. Liquor for individual consumption in the guest rooms is available from Room Service.

We would be delighted to provide for Hospitality Bars and Receptions in rooms or suites. Please call the Catering Department for assistance.

The Sheraton Sand Key Resort is the only licensee authorized to sell and serve liquor, beer or wine on the premises. The Resort will not permit any liquor, beer or wine brought to any of the banquet rooms.

Florida State Laws prohibit anyone from bringing any liquor, beer or wine onto the premises, including coolers at the pool or beach.

Decisions on outdoor functions will be made by Resort management six hours prior to the start of the event. A forecast of 40% or better rain chance will determine indoor status. A set-up charge may be applicable if both outside and inside areas are used.

Tents 30' x 30' are available for beach functions. Tents will accommodate approximately 60 people at rounds of 8. Rental charges are $400.00 per tent, per function. Selections which are not on Poolside/Beach Menus will be $3.00 per person extra. Music is not allowed by local ordinance after 10 P.M.

For banquet functions with two entrees add $1.00 per person.

A service charge of $25.00 will be applied to group functions of less than 20 people.

An additional $50.00 charge for the first two hours and $15.00 for each additional hour will be added if bar sales, excluding tax and tip, do not exceed $400.00 per three hours.

A deposit of 50% of the total balance is required at the time of the booking. Balance is due 7 days prior to function. A cake cutting charge of $1.50 per person will apply. This charge will be waived if cake is replacement for dessert, without reduction of menu price.

Functions that require changes in room set-up within an eight-hour period will be assessed a master bill charge of $100.00 per ballroom section to cover additional labor.

There will be a service charge for additional electrical requirements other than wall outlets.

Your conference services coordinator can assist you with center pieces, specialty linen, entertainment and other items to complete your event.

Custom ice carvings of your choice are available starting at $175.00 each.

THE SHERATON SAND KEY RESORT
CONFERENCE SHIPPING AND RECEIVING PROCEDURES

OUR SHIPPING AND RECEIVING DEPARTMENT IS PLEASED TO ASSIST IN THE RECEIVING, SECURING AND DELIVERY OF GROUP MATERIAL AND PRODUCTS, AS WELL AS, THE SHIPPING OF SUCH ITEMS. WE WILL ACCEPT PACKAGES 3 WORKING DAYS PRIOR TO EVENT DATE.

THE FOLLOWING HANDLING FEES FOR THESE SERVICES WILL BE AS FOLLOWS:

0 to 5 pounds - $ 5.00 FOR EACH PACKAGE RECEIVED
6 to 20 pounds - $10.00 FOR EACH PACKAGE RECEIVED
21 to 50 pounds - $15.00 FOR EACH PACKAGE RECEIVED
Over 50 pounds - $25.00 FOR EACH PACKAGE RECEIVED
Pallets - $100.00 EACH PALLET RECEIVED
ALL OUTBOUND PACKAGES WILL BE SUBJECT TO A $5.00 PER BOX HANDLING FEE, PLUS SHIPPING CHARGES IF USING THE HOTEL ACOOUNT. GUEST MAY USE THEIR OWN PERSONAL ACCOUNT.

NOTE: THE RESORT WILL NOT ACCEPT ANY C.O.D. SHIPMENTS

PLEASE LABEL YOUR PACKAGES AS FOLLOWS:

TO: THE SHERATON SAND KEY RESORT
1160 GULF BOULEVARD
CLEARWATER, FL 33767

FROM: SHIPPERS COMPANY NAME & ADDRESS

HOLD FOR: NAME OF THE PERSON WHO WILL BE CLAIMING THE PACKAGE

CONFERENCE NAME: TITLE OF CONFERENCE

CONFERENCE DATE: DATES OF CONFERENCE

HOURS OF OPERATION ARE 7 DAYS A WEEK 7:30AM – 8:00PM.

PLEASE NOTIFY YOUR CONVENTION SERVICE MANAGER IN ADVANCE, OF ANY LARGE OR UNUSUAL SHIPMENTS.